Employee timesheet software Employee timesheets built from tracked time, not chased on Friday.

The Friday problem

In a small team, the timesheet is usually the last job of the week. Someone asks for hours, people rebuild Monday from memory, and the totals reach the client late and slightly wrong. Timer tools start with a timer, so a forgotten timer leaves a hole in every sheet.

TimeUno starts from the other end. The desktop app records the work at each person’s computer, and the timesheet is built from that. Nobody types a start time. They check the lines and send the sheet.

How a timesheet gets built

Each person opens Timesheets, clicks + Create timesheet and picks a period (this week, last week or this month), a project and a client. TimeUno fills in the lines from the time tracked on that project.

1. Choose the lines. One line per day, or one line per work block, which joins time with breaks of 15 minutes or less and shows start and end times.
2. Edit. Change a description, untick Include to leave a line out, or let ✦ Write descriptions draft the text from the project, hours, apps and sites.
3. Refresh. Rebuild from the latest tracking. Text you wrote yourself is kept.
4. Mark ready. The timesheet is locked.
5. Send. Download CSV or PDF, or share the approval link.

The timesheet editor. Descriptions are editable and the total follows the Include boxes.

The apps and sites behind a line are visible under Apps and sites to the person who tracked it. The client does not see them.

Who does what in the team

Task	Member	Owner or admin
Build and edit own timesheets	Yes	Yes
See hours on a timesheet	Yes	Yes
See amounts on a timesheet	No, hours only	Yes
Set currency, default rate, rounding	No	Yes
Set a rate per person on the Team page	No	Yes
Add company name, address, tax ID and logo for the PDF	No	Yes
Invite people and manage seats	No	Yes

Each member is one seat. Invited people join the team’s plan and do not start a trial of their own.

Rates, billing types and rounding

A timesheet applies the first rate it finds in this order:

Order	Rate from
1	The project
2	The client
3	The person
4	The workspace default

Each project has a billing type: Hourly, Fixed fee with an optional budget, or Non-billable. Untick Billable on a line to bill it at nothing. Rounding is set under Settings: none, 6, 15 or 30 minutes. A timesheet keeps the rates it started with until you click Re-apply current rates on a draft.

The client chooses how non-billable lines show on their page: hidden, 0 or No charge.

Client approval, step by step

When the timesheet is ready, share a link to it. Add a PIN and an expiry date if you want them. The client opens the page, sees the lines and amounts, and approves, rejects or asks for changes. They can also download the PDF.

A schematic of the steps, not real data.

A few details that save follow-up emails:

• Reminders. An unanswered link gets a reminder after 3 days, then every 3 days, at most twice, and once more a day before it expires. You get a copy. Change the defaults in Settings, per client under Clients, or per link.
• Send automatically. Turn on Send the link to the client and TimeUno emails the link when you mark a draft ready.
• History. Under the editor, a read-only log lists when the sheet was created, shared, opened and answered, with the client’s comment. The list shows a small badge for the answer.

Repeating drafts

For a client you bill every week, open Repeat on a timesheet. TimeUno drafts it every week, every two weeks or every month. The draft appears once the period has ended, plus a day of grace, in your time zone. Periods with no tracked time are skipped.

If you leave three drafts in a row untouched, the schedule pauses and TimeUno emails you. You resume it from the list.

Filter by client, period and status (Draft or Ready), and preview a timesheet before you open it.

What admins see, and what they never do

A timesheet needs hours. It does not need a view into anyone’s screen. On the Team plan, owners and admins see per person, for the last 7, 30 or 90 days or all time:

Admins see	Admins never see
Worked time	Apps
Productivity score, 0 to 100	Websites
AI usage and the trend	Window titles
Team AI spend and shared project hours	Screenshots or on-screen text

The Team overview shows totals per person. Each person’s detailed day stays visible only to them.

That is the line this page keeps: TimeUno is for getting accurate hours onto timesheets, not for watching people. Details are in the team docs.

Where it does not fit

TimeUno tracks work at a computer. It has no clock-in button, shift schedules, payroll export or invoice creation, and it is not a certified time clock. There is no mobile app, so time away from a computer is not recorded. If you pay by the shift or need payroll, use a dedicated tool and keep TimeUno for client timesheets.

If you are still choosing a tracker, see the best automatic time trackers in 2026, and check any competitor’s current plans before you decide.

Updated 28 October 2026